Parent Teacher Organization

The President shall: 

• Preside at all meetings of the Organization.
• Check PTO mailbox on a regular basis to check for bills and other correspondence and disseminate as appropriate.
• Prepare meeting agendas.
• Appoint such committees and sub-committees as deemed necessary to promote the purposes and carry on the work of the Organization.
• Coordinate the work of the Organization officers and all committees and sub-committees of the Organization.
• Be responsible for initiating and appointing such committees, and subcommittees, as the President may deem necessary to promote pose and carry on the work of the Organization.  The President should be available to the committees as a resource for answering questions and providing guidance as necessary.
• Perform such duties as may be prescribed in the Bylaws, as amended, or as assigned by the Organization.
• The President serves as an authorized signatory for all PTO checks.
• The President will be the primary point of contact with the school principal.

The Vice President/President-Elect shall:

• Perform the duties of the President in the event of their absence or disability.
• Assist the President in coordinating the programs of the Organization.
• Work closely with the President to understand and learn the duties in order to assume the position in a future school year.
• Perform such other duties as may be assigned by the President or the Organization.

The Treasurer shall:

• Maintain custody of all funds of the Organization.
• Keep a full and accurate account of receipts and expenditures and report regularly at meetings and send a copy of the report to the CCMS PTO Webmaster.
• The financial records shall be available for review at each meeting.
• Make a full report at the last meeting of the school year and have written copies available for the members.
• All PTO bills will be paid within three school days of receipt and deposits made within five business days of receipt.
• Project monies.  All individual committee/event/project monies must be counted and    verified by the Treasurer and the committee leader.  In the case where the committee leader is the treasurer, an executive board member will count and verify the monies.  Monies collected must be given to the treasurer within five days of receipt.
• The Treasurer’s books should be audited (see Auditing Article X), by a committee of Parents/Faculty members within a month of the books closing to be chosen at the final meeting.

The Secretary shall:

• Record the minutes of all meetings of the Organization and submit them to the Organization for approval at the next scheduled meeting.
• Maintain a file of letters, reports, records and minutes of the Organization, pertaining to the work and programs of the Organization and ensure passage to the new board.
• Assist the President in developing all correspondence from the Organization, including notices of meeting dates to all members.
• Send approved minutes and pertinent information to the CCMS PTO Webmaster.
• Send appropriate correspondence including, but not limited to:  thank you notes to guest speakers and condolence cards when appropriate.